Attracting top education talent with a new, nationally-aligned recruitment approach.

L.E.A.D is one of the seven top-performing Multi Academy Trusts, with their head office based in Nottingham.

In 2016, L.E.A.D. was a Multi Academy Trust (MAT) with an estimated 1,000 employees which had rapidly doubled in size, from 12 to 20 academies, with a further five set to join. By 2017, the MAT would have 25 academy locations over eight towns and cities spread over the counties of Nottinghamshire, Derbyshire, Leicestershire, Lincolnshire and South Yorkshire. The MAT sought to better manage its flexible, contingent workforce, with an understanding of this resources’ growing importance to their success.

With disparate processes across regions, the MAT’s talent leaders wanted a consistent process for how they acquired supply cover talent. Furthermore, the MAT had obligations to the DfE, the ESFA and the guidelines within the Academies Financial Handbook which they were keen to meet. The academy locations had historically turned to various supply agencies, and ownership was with hiring managers of each location.

Having received a new specification of services, L.E.A.D. Academy Trust took formal steps to partner with The Supply Register and embrace an innovative Recruitment Process Outsourcing (RPO) partner to deliver a consistent approach and better experience to all academy locations.

 

Challenges

Volume – As the MAT grew, supply cover spend had grown in tandem for day-to-day, short- term and long-term cover.
Cost effectiveness – Due to rapid growth, the MAT’s existing model was becoming increasingly costly and unsustainable.
Compliance – Due to local agreements at academy level with different suppliers, it was increasingly hard to monitor compliance standards both in terms of safer recruitment and procurement best practice.
Collecting data – The challenge of collecting supply data consistently across such a large and growing Trust became apparent.

Results

Invoices

Number or invoices now processed per annum is 39, down from 585.

Timesheets

All supply is now funnelled via the technology platform allowing bank workers and PSL agencies to submit timesheets from one portal for hiring managers to log into and approve all timesheets.

Worker Pay

The removal of Umbrella companies from the payroll process for The Supply Register workers has further increased the take-home pay.

Agency PSL

Over the three years, the Supply Register has retained and cultivated a PSL of 19 agencies across the MAT that all work on standardised pay rates, margins and legislative costs.

Finders Fees

Due to the 12 week temp-to-perm terms built into the agreement, this has meant that transfers have been free of charge for candidates sourced from both The Supply Register and the PSL agencies.

Management Info

The single technology platform enables detailed management information through report building functionality that is in real-time, both locally and centrally.

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