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Transforming supply recruitment across Beckfoot Trust
How The Supply Register helped Beckfoot Trust bring greater transparency, consistency and control to temporary staffing across its academies.
A shared commitment to continuous improvement
Beckfoot Trust appointed The Supply Register as its Managed Service Provider to bring greater transparency, consistency and control to recruitment.
With 10 years’ experience supporting education trusts across the UK, The Supply Register provides a tailored approach to making recruitment more efficient, transparent and cost-effective.
The partnership gave Beckfoot Trust greater visibility and control over supply spend, while reducing reliance on external agencies. It also enabled the Trust to build a local staff bank, introduce consistent rates, centralise compliance and reduce administration for school and Trust teams through accessible online recruitment tools.
Beckfoot Trust brings together 11 primary, secondary and special schools across the Bradford District, supporting over 7,000 students and around 1,000 staff. Its commitment to continuous improvement and being “remarkable” closely aligns with The Supply Register’s focus on continually developing its service to meet the needs of its education partners and communities.
- Establishment: Multi-Academy Trust
- Schools: 4 primary, 4 secondary and 3 special schools
- Location: Bradford district
- Solution: Bank First Managed Service Provision
- Reach: 7,000+ Pupils
Drawing on more than 10 years of experience in education recruitment, The Supply Register brings Beckfoot Trust insight, knowledge and best practice gained from working with trusts across the country. This national experience is combined with a locally focused approach.
Acting as an extension of Beckfoot Trust’s internal resourcing team, The Supply Register works closely with the Trust to develop an ongoing understanding of its schools, communities and staffing requirements, ensuring the service remains aligned with both operational needs and wider strategic objectives.
Simpler, more consistent cover management
Before the introduction of a managed service, individual academies had their own recruitment processes, agency relationships and fee arrangements. This could created inconsistencies, making sourcing cover more time-consuming and limiting central visibility of recruitment activity and spend.
Through the partnership with The Supply Register, Beckfoot Trust now has a coordinated approach to temporary staffing across its schools.
Cover managers benefit from a single point of contact, consistent processes and rates, centralised compliance and dedicated partnership support. Schools can request and manage cover directly through the partnership team or via tsr365, providing flexibility for individual academies while giving the Trust greater oversight and control. By bringing people, processes and technology together, the managed service has simplified cover management and created a more consistent recruitment experience across the Trust.
Collaborating for a smooth and successful implementation
The Supply Register were able to use their experience supporting education trusts across the country to create a structured and carefully planned onboarding process for Beckfoot Trust. With multiple schools and stakeholders involved, clear communication was essential to ensuring the new service model was understood, implemented smoothly and trusted across the organisation.
By working closely with Beckfoot Trust’s teams, The Supply Register developed a detailed understanding of its priorities and local staffing needs, enabling the managed service to be tailored effectively from day one.
“[The staff at] Beckfoot Trust have been particularly impressed by the comprehensive and proactive service model offered by The Supply Register,” says Victoria Birch, Chief Finance Officer at Beckfoot Trust.
“We have felt well-supported at each stage, with proactive engagement from both sides contributing to a smooth and informed implementation.”
Beckfoot Trust’s onboarding experience with The Supply Register was done in a short space of time and was a well-coordinated setup process, supported by regular catch-up calls. It was complex and required cross functional collaboration involving marketing, compliance, and IT.
“The Supply Register were always engaged and responsive, helping where possible and being clear about what wasn’t possible. We were provided with tailored promotional materials and school visits helping to raise awareness and encourage participation.”
The go-live phase proceeded successfully, with clear channels established for reporting and resolving issues, and strong uptake from agencies already signed up to work via The Supply Register’s proprietary platform tsr365®.
What makes The Supply Register so effective is its dedicated team.
Improved candidate quality with our Bank First approach
Since onboarding, Beckfoot Trust has seen improved candidate quality and continuity, with bank candidates working an average of 30 days. This has helped reduce reliance on external agencies and improve fulfilment rates.
We invest time in ensuring candidates are the right cultural and operational fit, reflected in the Trust’s average candidate rating of 4.1 out of 5 stars.
The Bank First approach gives trusts access to familiar, returning candidates who understand their schools and expectations, creating greater consistency and ultimately benefiting pupils. Candidates can work flexibly across academies within the Trust, strengthening workforce stability, improving continuity and increasing the potential for long-term or permanent appointments.
What candidates say about working at schools within Beckfoot Trust
Transparency over costs
In the last year, Beckfoot Trust has reduced costs by 14%. The Supply Register helps trusts reduce recruitment costs through capped margins for temporary cover, transparent pricing and a free temp-to-perm model after 12 weeks’ work and four weeks’ notice. This structured approach delivers measurable savings while maintaining fair pay and ethical recruitment practices.
Unlike many providers, we do not use umbrella companies, ensuring candidates receive a clear weekly payslip with no hidden deductions. Combined with greater access to consistent work through our staff bank, candidates can benefit from improved earning potential while trusts achieve better value.
“Supply costs have decreased, and administrative tasks have been simplified with automated e-timesheets and consolidated billing, saving internal time and effort.”
While delivering significant cost savings, we never compromise on safeguarding. Our recruitment and selection processes are backed by APSCo Compliance+ accreditation, providing reassurance that every candidate meets the highest compliance standards.
Better management information and strategic oversight
Effective workforce planning starts with accurate management information. By using a single recruitment platform across every academy, Beckfoot Trust benefits from greater visibility, consistency and control over temporary staffing.
tsr365® provides a clear view of staffing activity across the Trust, bringing together supplier management, compliance, workforce visibility and consolidated invoicing within one platform.
Combined with bespoke Power BI reporting, Trust leaders can monitor vacancy fulfilment, staff bank performance and agency usage, enabling more informed, data-driven decisions.
“Access to clearer, more accurate management information has given us much greater visibility of our supply spend, meaning we can put into place more effective strategies.
Transparency is the absolute key to this. We are already seeing the value of this approach across the Trust and expect the benefits to continue as the partnership develops. We are very pleased to be working with The Supply Register.”
This enhanced visibility helps Beckfoot Trust identify spending trends, improve workforce planning and uncover further opportunities to increase efficiency and reduce costs.
Why multi-academy trusts choose The Supply Register
Our dedication to helping Beckfoot Trust make recruitment more innovative and more cost-effective.
Complete transparency
Our web-based platform provides complete visibility and control over the candidate vetting and assessment process through our easy-to-use, web-based platform.
Increased compliance
All agency and bank staff undergo rigorous compliance checks that exceed industry standards, ensuring you can rely on consistently high-quality candidates.
Simplified administration
Save significant time and effort by replacing the burden of processing hundreds of timesheets and invoices with a single, straightforward weekly invoice.
Significant cost savings
Reduce staffing costs by up to 20% through access to local talent banks, fair and consistent pay structures, no finder’s fees, and standardised agency rates.
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